First steps with the Xpert-Timer

Welcome to our tutorial. You will learn following::

1. Add a new project

Klick on the icon

in order to add a new project. You will get following window:

Name your project: For examplefür Ihr Projekt. For example: DB Questionaire

If you want, you can add Informationen about the project. In order to assign a project to a certain user, choose the user in the drop down menu.

Guess the duration of the project and enter the hours. The actual start and finish will be set automatically by the applickation. You can also add an estimated finishing date, which will help you later, to see if you have finished the project in time.

You can choose subprojects. Certain templates are available, which you can configure in the configuration under project templates.

Klick o.k. to save the project.

Now add some subprojects to your main project. For example: Test of application. Just do it the same way you did the main project. Choose as main project, the project you have just created before.

Now you can see the main projects and the subprojects. If a main project has no subprojects, you can book time on it, but if it has subprojects, you can't book any time on the main one.

You can change the little icons in front of the projects in the configuration under project types

Klick on

or hit the Hotkey to start the timer.

2. The timebar

Now the time on the timebar starts running as well. You always see the actual project on the timebar.

Depending on the configuration of the timebar, you see the shortcut buttons, finish job, pause, stop and back to last project as well as the name, duration, countdown, charges and running time of the project.

Click on the time to get different information. For example: Total daily sum, project sum...

If you don't want the timebar in your way, hold down the Ctrl key and run the mouse over the timebar. It will jump out of the way. You can also check the opion "Hide timebar automatically" in the configuration. It will automaticall jump away as soon as you run the mouse over it.

3. Hotkeys save time

After you have added new projects, assign them with certain hotkeys. Right click on a project, choose "Hotkey" and assign a combination to your project. This way it is much easier to change from one project to another.

4. Keep the activity report up to date

To follow the development of your project, make sure you use the activity report. Double click on a project and choose "Activity report" in order to add an entry.

You can decide, if you want the application to ask you for an activity report entry as soon as you start timing another project or shutdown the Xpert-Timer. You can change the setting in the configuration. If you want to keep someone informed about the status of the project, you can send an email on project finish or change. You can also set this in the configuration.

Of course you can print the activity report.

5. New task in the To-Do-List

Click on the icon

in the menu or open the To-Do-List with Win+NumpadEnter.

You will see an empty list. Right klick on it and choose "New entry".

Now you can add a new task:.

Enter a name and a time periode for the task. As soon as the date is active, the task will be shown on that date in the To-Do-List. If you do not enter a date, the task will show all the time. In order to keep an overview over your tasks, you can assign colors to the tasks. If neccessary, you can also add priorities. The highest priority is "1".

Link all tasks to a project. As soon as you finish a task it will automatically be written into the activity report.

At last, enter a description of the task and hit o.k.

Now you see all tasks in your To-Do-List:

Right click on a task again to get the menu above. Here you can change the look of your To-Do-List or sort the projects in a certain way. Of course you can print your To-Do-List if you want to.

6. The reporting module

Statistics are very important. In the reporting module you find following menu.

Whatever you want, you can view the projects of the day, the week, the month or the year. Just click on the header.

You can sort the projects by user, project type or project name.

On the right side, you see the activity report of all projects. If you only want to see the activity of one project, just uncheck the box "Show activity of all projects".

Click on "print", to print the statistic.

Thanks for taking the time and we hope you will enjoy our Xpert-Timer.